DataNav Essentials
Yachting operations. Made simple.
The essential tools for modern yachting operations. All in one place.
Managing a yacht or a charter involves multiple processes, people and systems.
Charter agreements, crew information, expenses, APA management, invoicing, accounting and communication with owners, captains and partners. Information is often scattered across spreadsheets, emails, photos, different applications and external platforms.
DataNav Essentials was created to make these everyday operations simpler.
Essentilas is the new self-service version of DataNav, designed for yacht management companies, yacht owners, captains, accountants and yachting professionals who need practical tools for specific day-to-day operations, without the complexity of a full enterprise Operations Management Platform.
Users can create their own account, add one or multiple vessels and start using the tools they need.
And because yacht operations involve more than one person, DataNav Essentials allows account owners to build their own team and collaborate with everyone involved in their day-to-day operations.
Without giving up control.
The account owner decides which company or vessel each user can access, what information they can see and whether they are allowed to view, add or modify it. Permissions can be changed at any time, while access can be granted, restricted or revoked whenever required.
This means a captain, accountant, manager or external partner can have exactly the access they need to do their job — and nothing more.
Full functionality for the team. Full control for the account owner.
Direct eCP
The introduction of the electronic charter agreement has added new administrative processes to the everyday operation of yachting companies.
Direct eCP automates the creation, submission, tracking and management of e-CharterParties directly through DataNav Essentials.
One or multiple charter agreements can be submitted with a single click, without requiring users to repeatedly go through the process on the gov.gr platform.
At the same time, it solves an important operational and security issue: companies no longer need to share their corporate TaxisNet credentials with employees or external partners responsible for handling the process.
AI makes preparation significantly faster as well.
Crew lists can be created directly from photos of IDs and passports, reducing repetitive data entry and the risk of human error.
Charter information can also be imported in bulk from data that already exists — including Excel files, Ministry JSON files, exports from other systems and other available documents. AI identifies and structures the information without requiring users to prepare their data using a specific import template.
And the process does not end with submission.
Approvals, dates, updates and related documents remain available in one central environment, giving users a clear overview of their vessels and charter agreements.
Required documents can also be downloaded in bulk across multiple charters, including grouping by port or Port Authority.
Less manual work. Fewer repetitive processes. Fewer opportunities for error. More time to do what matters most
Finance
Charter income, fixed costs, operational expenses, incidents, purchases and everyday spending.
Finance brings the financial activity of each vessel into one central environment, giving owners and management companies a clear view of revenue, costs and expense categories.
Day-to-day operational spending can also be managed through the vessel’s General Expenses Card.
And expenses can be recorded when they actually happen.
A captain or any authorised user can simply take a photo of a receipt or invoice and upload it. AI extracts the relevant information, creates the expense entry and helps categorise it automatically.
Instead of collecting receipts, photos, emails and spreadsheets and processing them later, financial information can be captured directly at its source.
At the same time, the account owner can assign different levels of access to everyone involved.
A captain, for example, can record everyday vessel expenses without necessarily having access to the vessel’s complete financial information. An accountant can access and manage the data required for their work, while the management company and owner maintain the overall view.
DataNav Essentials also supports multiple vessels and multiple companies within the same account, with information and access permissions managed separately for each one.
A clear financial picture of every vessel
APA Management
APA management presents a unique operational challenge: expenses happen throughout the charter, wherever the yacht happens to be.
The best time to capture that information is when the expense actually occurs.
With APA Management, each APA is linked directly to its charter. Management starts with the initial card funding and continues with the detailed recording and categorisation of every expense.
The captain or any other user who has been granted the appropriate access can simply photograph a receipt or invoice and upload it directly to the relevant charter’s APA.
AI extracts the information and helps automatically create and categorise the expense.
Instead of collecting receipts throughout the trip and trying to reconstruct the financial picture afterwards, information is captured where and when it is created.
Everyone involved can have immediate access to current APA information, based on their individual permissions, working from the same up-to-date data rather than exchanging receipts, photos, spreadsheets and messages.
And the value of that data continues after the charter is completed.
Detailed APA reporting creates a valuable historical view of actual charter costs and expense categories, providing better information for budgeting, comparisons and planning for future seasons.
Charter expenses, captured when they happen
Less complexity.
More control.
Smarter yachting
This is the idea behind DataNav Essentials.
A charter is not a collection of disconnected processes.
Its information is used by Direct eCP for the e-CharterParty. Its operational expenses are recorded through APA Management. Revenue and vessel expenses contribute to the vessel’s overall picture in Finance.
And every person involved — owner, captain, manager, accountant or partner — can participate in exactly the part of the process relevant to them, with precisely the access and permissions they need.
The right person. The right information. At the right time.
With the account owner always remaining in full control.
DataNav Essentials brings automation and AI where they make a real difference: reducing manual work, minimising errors, improving collaboration and giving yachting professionals more time to focus on the operation itself.
#YachtingSimplified #InnovationAtSea
